We list secretarial, registered-office, government-filing, document-service and any separate items by service scope.
Discuss this issueHONG KONG PORT · SECRETARIAL TRANSFERN 18°25′ · W 64°38′
Transfer Hong Kong company secretarial service.
Make filings, handover and annual arrangements clear.
Considering a new Hong Kong company secretary, or changing the registered office at the same time? Offshore Isle helps check company records, filing times, costs and document handover before clarifying the ongoing secretarial-service arrangement.
- Filing milestones: changes of secretary or registered office must be filed through the applicable forms in time.
- Costs viewed separately: secretarial transfer, annual service and items that may be charged separately are explained apart.
- A recorded handover: company documents, statutory registers and historic receipts are checked item by item.
Choose company jurisdiction
01Starting point · 先从顾虑开始
Put today’s concerns
on the table first.
We begin with the points you need checked, then plan the next step around company records and current maintenance deadlines. We do not comment on a previous provider.
The service plan sets out the contact person, progress-update method and approach to exceptions.
Discuss this issueWe check annual returns, business registration, director and secretary records, then identify completed, pending-confirmation and catch-up items.
Discuss this issueWe first confirm statutory registers, company documents, maintenance deadlines and division of work, then arrange secretarial or registered-office changes and record transfer.
Discuss this issue02Jurisdiction route · 注册地方案
For Hong Kong companies,
check the actual change scope.
Changes of company secretary and registered office have distinct filing requirements. Where both change, documents, deadlines and subsequent notices should be checked separately.
01
Hong Kong company secretarial transfer
- Service scope
- Review the company-secretary change; where the registered office also changes, list the related documents, filings and handover items separately; coordinate with the licensed provider.
- Documents needed
- Certificate, business-registration records, articles, director, shareholder and secretary records, annual-return and related receipts; board resolutions, authority and acceptance-review materials where needed.
- Fee components
- Secretarial-transfer or registered-office-change service, annual company-secretarial and registered-office service, government or third-party charges actually incurred, historic items and optional documents.
- Expected stages
- Company-record and maintenance-date review → written plan → authority and document review → filing on the applicable form and document handover → maintenance-plan confirmation.
- Common special points
- Near an annual return or business-registration renewal, with incomplete records, a concurrent registered-office change or officer-detail updates, first determine responsibility for the current-period item.
Legal basis: a change of company secretary is filed on Form ND2A within 15 days after the change; a registered-office change is filed on Form NR1 within 15 days. An individual secretary normally resides in Hong Kong. A Hong Kong business providing company-secretarial or registered-office services to others must, unless exempt, hold a TCSP licence.The latest requirements of the Hong Kong Companies Registry and relevant authorities prevail.
03After transfer · 转入后获得什么
After transfer, you receive
more than a one-time filing.
Fee schedule
Current and future annual costs are explained by service scope.
Named contact
Communication channel, update method and items requiring your input are confirmed.
Maintenance plan
Annual-return, business-registration and information-update dates are mapped.
Handover record
Company documents, statutory registers and historic receipts received are checked against a list.
04Fee ledger · 费用账本
Compare more than the secretarial-transfer price.
See the next year of maintenance too.
A quote separates today’s work, annual company-secretarial service and matters that may arise at cost, making it possible to compare the same service scope.
Inbound transfer service
Sets out the secretarial or registered-office change review, coordination, document list, authority materials and filing or handover follow-up included.
Government and third-party charges
Shows included items; government, licensed-provider, courier and other charges actually incurred are stated separately.
Annual maintenance service
Explains the service period, included company-secretarial and registered-office work, and the next charge point.
Historic outstanding items
Unpaid fees, late filings, penalties or document remediation are confirmed separately after review.
Optional services
Certificates, certification and courier services are listed separately according to actual needs and occurrence.
Quotation conditions
States currency, company conditions, validity period and adjustment conditions if documents or service scope change.
Hong Kong company fees
JurisdictionSecretarial-transfer serviceAnnual secretarial serviceGovernment annual-fee reference
Hong Kong company secretarial transferWritten quote based on the company’s circumstancesWritten quote based on the company’s circumstancesAnnual return and business registration fees as published by the Companies Registry and IRD
The result you receive should be checkable: what is payable now + what future maintenance covers + what other costs may arise.
Whether annual fees already paid to the prior provider can be refunded, credited or protected from duplication must be checked separately.Written quotation validity:30 days05Handover route · 办理流程
At every stage, know
who does what and what you receive.
The estimated period starts after company records, acceptance conditions, required documents and authority materials are satisfied and the acceptance review is complete. Missing materials, outstanding filings, queries or document handover can affect the arrangement.
StageOffshore Isle arrangementWhat you receive
01Initial reviewUnderstand company records, maintenance dates, scope of change and reason for transfer.Initial feasibility and items to check.
02Clear planConfirm scope, fees, expected timing and division of work.Written quote and handover plan.
03Authority and document reviewCollect required materials and complete the incoming party’s review.Confirmed documents and a supplementary list.
04Filing and handoverCoordinate the filing and company-document and register handover under applicable requirements.Stage updates and handling result.
05Completion confirmationCheck documents, remaining items and ongoing secretarial-service arrangements.Delivery list and maintenance plan.
Where an annual return, business-registration renewal or other maintenance deadline is close, first agree who completes the current-period item before arranging the transfer.
06Delivery record · 完成后交付
After the change,
the delivery is recorded.
Change result
Where applicable, receive filing receipts, updated search records or registration evidence.
Document list
Lists certificates, articles, resolutions, statutory registers and historic filing records received.
Open items
States items still needing your confirmation, supplementary documents or separate handling.
Maintenance calendar
Highlights annual returns, business registration, information updates and external-notification dates.
07Evidence on record · 为什么选择离岸岛
Make the service process
a record you can check.
Office locations, document samples and the division of responsibility are explained before engagement. Amounts and company particulars are confirmed only in formal written documents.
Office locations
N 22°32′ · E 114°03′
Shenzhen
36AF, Noble Center, 1006 Fuzhong 3rd Road, Futian District, Shenzhen
N 39°54′ · E 116°24′
Beijing
Suite 2502, West Tower, B12 Jianguomenwai Avenue, Chaoyang District, Beijing
N 31°13′ · E 121°28′
Shanghai
Room 2301, 299 Tongren Road, Jing'an District, Shanghai
N 23°08′ · E 113°16′
Guangzhou
Suite 2405, Tower A, 85 Huacheng Avenue, Tianhe District, Guangzhou
N 22°19′ · E 114°10′
Hong Kong
Unit A7, 12/F, 34 Ashley Road, Tsim Sha Tsui, Kowloon, Hong Kong
Example · redacted
Service-document samples
The samples show delivery structure only; they do not show client names, amounts or company records.
OFFSHORE ISLEExample · redacted
01Fee detail×××
02Handover list×××
03Progress update×××
04Maintenance plan×××
Client: ××× Company no.: ××× Amount: ×××
Contracting service party
Shenzhen Jinbaili International Business Consulting Co., Ltd.
Offshore Isle coordinates
Inbound-condition review, scope and fee explanation, communication among the client and licensed provider, progress updates and handover-record organisation.
Licensed local provider handles
The statutory service, filing and professional responsibilities that the licensed company-secretarial provider must undertake under Hong Kong requirements.
FAQ · 常见问题
Before you submit,
start with these answers.
01Can it proceed if the current provider does not reply or cooperate?
Conclusion: do not assume it cannot proceed, but first check company records and the applicable filing route. Check: service agreement, written communications, outstanding fees, company status and documents or registers held by the other party. Next step: share the basic information and handover position for an acceptance-condition review.
02Will changing secretary affect the company or bank account?
Conclusion: changing only the company secretary does not usually alter the legal entity, company number, shareholders or tax status. Check: whether the registered office, contacts, directors or business details also change, and what banks, payment institutions and counterparties require. Next step: list institutions needing notice or confirmation in the plan.
03Can a company with unpaid fees, overdue matters or incomplete filings transfer?
Conclusion: it needs review; some matters must first be paid, filed or addressed. Check: company status, annual return, business registration, penalties, director and secretary details, and current-provider handover conditions. Next step: list outstanding items first, then confirm the sequence and transferable date.
04How are fees handled if this year’s annual fee has already been paid?
Conclusion: payment alone does not determine a refund, credit or avoidance of duplicate charges. Check: the service period covered, government and service components, current agreement and applicable requirements. Next step: share the invoice or payment record so the current and next maintenance charges can be checked in writing.
05Can you check first if the documents are incomplete?
Conclusion: an initial review can begin, while formal acceptance and filing may need supplementary documents. Check: certificate, business-registration record, articles, statutory registers, filing receipts, authority materials and acceptance-review information. Next step: tell us the documents available and next maintenance date for a basic supplementary list.
06After transfer, what does Offshore Isle handle and what must the client still do?
Conclusion: the written scope governs; Offshore Isle coordinates the agreed secretarial service and reminders. Check: the specific secretarial, registered-office, annual-return, business-registration and information-update items, as well as when the client supplies business changes and signed materials. Next step: set out each party’s responsibility in the delivery list and maintenance plan.
Consult · 基础核对
Check the basics first.
Then decide whether to move in.
At first, we only need the jurisdiction, the issue you most want addressed and one contact method. We do not collect identity documents or full shareholding records here.